Production Phases

A film production is typically divided into six phases. This is how you define them.

The six stages differ in their objectives and composition and also in the form of the work involved, but cannot always be clearly distinguished as the transitions between phases can be fluid. On almost all projects, a production schedule will be created to provide a general overview of how the phases are planned to move forward.


The development phase lays the foundation for a film production, where concepts, ideas, and stories are transformed into tangible projects with the potential for production. It involves a series of creative and logistical processes that shape the film's overall vision and viability. A successful development phase is vital for ensuring that a film project moves forward smoothly into pre-production and eventually into filming.

Key elements are:

  1. Idea Generation and Conceptualization: Writers, directors, producers, and other creative minds brainstorm and explore various themes, genres, and narratives. This is the stage where the initial spark of creativity ignites, and potential stories are developed into more concrete concepts.

  2. Scriptwriting and Screenplay Development: Once a concept is selected, the scriptwriting process begins. A screenwriter or a team of writers takes the concept and fleshes it out into a screenplay. The screenplay serves as the blueprint for the film, outlining the dialogue, actions, scenes, and structure. Revisions and iterations are common during this phase to refine the script.

  3. Market Research and Analysis: The viability of the film in the market is a crucial consideration during development. Market research involves assessing the target audience, analyzing current industry trends, and evaluating the potential demand for the film. This step aids in tailoring the project to match audience preferences and increasing its chances of success.

  4. Legal and Rights Clearance: Clearing rights for intellectual property, such as source materials, music, and trademarks, is essential to avoid legal disputes during and after production. Contracts are negotiated and agreements are made to ensure that the film's creative team has the necessary rights to use all elements in the production.

  5. Pitching and Presentation: As the development phase progresses, filmmakers pitch the project to potential investors, production companies, distributors, and other stakeholders. A well-prepared pitch includes elements like the script, concept art, budget estimates, and market research findings. A compelling presentation can significantly impact the project's ability to secure funding and support.


The goal of the financing phase is securing the necessary financial resources to bring a film project to life. This phase bridges the gap between the creative development of a film and its actual production, addressing the financial complexities and challenges inherent in filmmaking. Successful financing ensures that all aspects of the production, from pre-production to post-production, are adequately funded, enabling filmmakers to realize their artistic vision and deliver a polished final product.

Key aspects are:

  1. Packaging: During the development or in the financing phase, discussions about casting and potential talent attachments take place. Directors and producers consider actors, actresses, and crew members who could bring the characters to life and enhance the film's appeal. Negotiations and agreements with key talent are often solidified before moving into pre-production. Usually, the talent that is discussed here, is considered to as “Above-the-Line” (ATL). Depedending on the status and fame of your lead actors, the director, the writer or the producer, the costs can vary tremendously. That’s why many standard budgets separate the costs into “Above-the-Line” and “Below-the-Line” (BTL) costs.

  2. Budgeting and Cost Estimation: Producers, often in collaboration with line producers and production accountants, estimate the costs associated with various elements of the film. This includes pre-production expenses (such as location scouting, casting, and set design), production costs (such as crew salaries, equipment rental, and filming permits), and post-production costs (including editing, visual effects, and sound design). As stated above, most budgets for feature films or shows are divided into ATL and BTL costs.

  3. Cashflow Planning: With a budget you know the costs and with a financing plan, you know who is providing you with what money at what time (or triggered by which circumstances, e.g. rough cut approval). Laying both curves on top of each other provides you with an overview of your potential cashflow. It’s no secret that you “burn” most money during principal photogrpahy, whereas you receive most of the money during post-production or upon delivery. That’s why most productions need financing banks to secure cashflow, which can be tough if contracts are all you got as a security.

  4. Sources of Money: Securing funds for film production involves tapping into various sources. These may include:

    • Production Companies and Studios: Established production companies and major studios often provide a significant portion of the funding for larger film projects.

    • Investors and Financiers: Private investors, venture capitalists, and financiers invest capital into film projects in exchange for potential returns from the film's profits.

    • Pre-Sales and Distribution Deals: Filmmakers may secure funding by pre-selling distribution rights to different territories, effectively securing financial commitments from distributors before the film is completed.

    • Crowdfunding: Independent filmmakers sometimes turn to crowdfunding platforms to raise funds from a large number of contributors.

    • Government Grants and Subsidies: Some governments offer grants, tax incentives, and subsidies to attract filmmakers and promote the local film industry.

    • Product Placement and Sponsorships: Brands and companies may invest in a film in exchange for product placement or promotional tie-ins.

    • Gap Financing: If you create your financing plans, some small portion of a budget might still be missing. Whatever partner - or even bank - you can convince to cover these last little percentages, will provide you with a so called gap financing. If this instrument is used, it usually means “small amounts of money for really terrible conditions”. But still, it closes the “gap”.

  5. Investor Relations and Legal Agreements: When seeking investment, filmmakers negotiate agreements with investors that outline the terms of the investment, the potential returns, and the investor's involvement in the project. Legal contracts, such as investment agreements and profit-sharing agreements, are essential to protect both parties' interests and ensure transparency.

  6. Waterfall: The potential return calculation for all producers and investors invovled in a production, is called a “waterfall”. What sounds easy can actually become quite complicated. Usually, producers have to assume several different constellations of financing and thus participations in potential revenues. In addition, a producer needs to assume several scenarios of revenue from box office, royalties, foreign sales and so many sources - all with an unpredictable outcome. All this makes waterfall calculations a true science of its own.

  7. Completion Bonds and Insurance: Completion bonds are financial instruments used to ensure that a film project is completed according to the agreed-upon budget and schedule. They provide a safety net for investors by covering cost overruns or production delays. Insurance policies, including production insurance and liability insurance, help mitigate risks associated with unforeseen events during production.

  8. Foreign Co-Productions: Co-productions involving multiple countries can provide access to additional funding sources and distribution networks in international film financing. These collaborations often have specific regulations and agreements that vary based on the countries involved.

  9. Financial Management and Tracking: Effective financial management systems are crucial during the financing phase. Production accountants monitor expenditures, track budget allocations, and provide financial reports to ensure the project remains within budgetary constraints.

  10. Securing Bank Loans and Credit Lines: In some cases, filmmakers may secure loans from banks or financial institutions to cover production costs. These loans are often collateralized by the film's assets, such as distribution rights or the film's negative.


The preproduction phase encompasses various activities, from refining creative concepts and assembling key personnel to planning logistics and ensuring all necessary resources are in place before filming begins. An effective preproduction phase is essential for streamlining the production process, minimizing risks, and maximizing the overall quality of the final film.

Key aspects are:

  1. Script Analysis and Development: The script is broken down into individual scenes and shots, and key creative decisions are made regarding pacing, tone, and character development. Revisions may occur to ensure the script aligns with the director's vision and production requirements.

  2. Story boarding and Visual Planning: Storyboards are visual representations of each scene, depicting the framing, camera angles, and composition of shots. Story boarding aids in visualizing the director's vision and serves as a blueprint for the cinematographer, production designer, and other key departments.

  3. Casting and Talent Preparation: Casting directors conduct auditions and select the most suitable performers. Once the cast is finalized, actors may engage in script readings, rehearsals, and costume fittings to prepare for their roles.

  4. Location Scouting and Set Design: Location scouts identify suitable filming locations based on the script's requirements. Once locations are chosen, production designers collaborate to create the visual aesthetics of the film's sets. Detailed set designs are developed, including props, set dressing, and overall ambiance.

  5. Production Crew and Departmental Hires: The preproduction phase involves assembling a team of skilled professionals to handle various aspects of the production. Department heads are selected, including the director of photography, production designer, costume designer, makeup and hair artists, and more.

  6. Budget Finalization and Resource Allocation: The budget estimated during the development phase is refined and finalized during preproduction. Funds are allocated to different departments, including art, camera, wardrobe, and makeup, to ensure that resources are effectively managed throughout production.

  7. Logistics and Scheduling: A shooting schedule is created to outline the order of shooting and allocate time for each scene. This schedule considers factors such as actor availability, location permits, and equipment requirements. Efficient scheduling helps maintain a smooth production process.

  8. Legal and Insurance Considerations: Contracts and agreements with key personnel, actors, and crew members are finalized during preproduction. This phase also involves securing production insurance to cover potential liabilities, equipment damage, and other unforeseen circumstances.

  9. Costume, Makeup, and Visual Design Tests: Costume designers and makeup artists work on creating the visual identity of characters. Costume and makeup tests are conducted to ensure that the chosen designs are suitable for the characters and the film's overall aesthetics.

  10. Technical and Equipment Preparations: Preproduction involves ensuring that all required equipment, such as cameras, lighting, and sound gear, is available and in working condition. Technical tests may be conducted to verify the functionality of equipment before filming begins.

Production Phase (Shooting)

The production phase, also known as shooting phase, marks the culmination of extensive preproduction preparations and is the stage where the creative vision takes shape on screen. It involves the actual filming of scenes and sequences as outlined in the script and preproduction planning. The production phase brings together a multitude of departments and professionals, from the cast and crew to the director, cinematographer, and beyond, working collaboratively to capture the story's essence and visuals.

Key aspects are:

  1. Principal Photography: Principal photography is the core of the production phase. It involves capturing the scenes and shots outlined in the script and storyboard. The cinematographer and camera crew work to translate the director's visual concepts into camera angles, framing, lighting, and movement. The director guides the actors in bringing their characters to life and ensuring the emotional depth of the performances.

  2. On-Set Coordination: The production phase demands efficient coordination among various departments. The assistant director oversees the shooting schedule, ensuring that scenes are filmed in the correct sequence and on time. The production designer, costume designer, and makeup artists collaborate to maintain the visual consistency of the film.

  3. Cinematography and Camera Work: The cinematographer, also known as the director of photography (DP), plays a pivotal role in capturing the visual style of the film. The DP selects camera angles, lens choices, and lighting setups to achieve the desired mood and tone of each scene. Camera operators and assistants manage the technical aspects of filming.

  4. Sound Recording and Design: The sound department records high-quality audio during filming. Sound mixers ensure that dialogue, ambient sounds, and other audio elements are captured clearly. Additionally, sound designers may capture specific sound effects on set or plan for post-production sound enhancements.

  5. Stunts and Special Effects: Scenes requiring stunts, visual effects, or practical effects are executed during the production phase. Stunt coordinators and visual effects supervisors work closely to ensure the safety of the cast and crew while achieving impressive visual sequences.

  6. Continuity and Script Supervision: Script supervisors monitor the continuity of scenes, ensuring that actors' performances match from shot to shot and that props, costumes, and set elements remain consistent throughout filming.

  7. Location Management and Permits: Location managers oversee the logistics of filming in various locations. They secure permits, manage crowd control, and ensure that the filming process does not disrupt the surrounding environment.

  8. Catering and Craft Services: The production phase involves providing meals and refreshments for the cast and crew during shooting breaks. Craft services also offer snacks, drinks, and other amenities to maintain a comfortable and productive atmosphere on set.

  9. Data Management and Dailies: The data recorded during filming, including footage and sound recordings, is managed by the post-production team. Dailies, selected scenes from the day's shoot, are reviewed by key crew members and directors to ensure the quality of the material.

  10. Adaptations and Improvisations: During the production phase, adjustments and improvisations might be necessary due to unforeseen circumstances, such as weather changes or equipment issues. The creative team collaborates to find solutions that align with the film's vision.


The postproduction phase marks the final step in producing the actual film. It involves a wide range of activities, from editing and visual effects to sound design and color correction, that transform raw footage into a polished and engaging film ready for distribution. Postproduction plays a crucial role in refining the narrative, enhancing visuals and audio, and ensuring that the director's vision is fully realized.

Key Aspects:

  1. Editing and Assembly: Editing is the core of postproduction. Editors work with the director to assemble the footage into a coherent sequence that adheres to the script and maintains the desired pacing. The editorial team selects the best takes, arranges scenes, and creates a rough cut for review.

  2. Visual Effects (VFX) and CGI: Visual effects artists use computer-generated imagery (CGI) and practical effects to enhance or create elements that are difficult or impossible to capture during production. VFX include adding explosions, creatures, environments, and other fantastical elements that contribute to the film's visual impact.

  3. Sound Design and Foley: Sound designers and Foley artists craft the auditory experience of the film. They create sound effects, ambience, and atmosphere that immerse the audience in the world of the story. Foley artists recreate or enhance sounds like footsteps, clothing rustling, and other subtle noises to enhance realism.

  4. Music Composition and Score: Composers create original music scores that complement the emotional tone of the film. The music enhances dramatic moments, underscores themes, and contributes to the overall cinematic experience. The score is integrated into the film's sound design during postproduction.

  5. ADR and Dialogue Editing: Automatic Dialogue Replacement or Additional Dialogue Recording (ADR) is used to rerecord dialogue in cases where the original recording is unclear or needs improvement. Dialogue editors ensure that the speech is synchronized, clear, and consistent with the performances.

  6. Color Grading and Correction: Colorists adjust the color and tone of individual shots or scenes to create visual coherence and enhance the mood of the film. This process, known as color grading, helps establish the film's visual aesthetics and contributes to its storytelling.

  7. Title Design and Graphics: Title sequences, credits, and any on-screen graphics are created and integrated during postproduction. These elements provide context, identification, and aesthetic value to the film.

  8. Digital Intermediate (DI): The digital intermediate process involves transferring the edited film to a digital format. This allows for greater control over color, contrast, and other visual elements during color grading.

  9. Quality Control and Feedback: The director and key stakeholders review the edited film and provide feedback. Additional editing passes may be done to address any concerns or suggestions.

  10. Finalizing Outputs: Different versions of the film are created for various distribution platforms, such as theaters, television, streaming services, and physical media. Each version is optimized for the specific technical requirements of the platform.

  11. Legal Clearances and Licensing: During postproduction, legal clearances for music, intellectual property, and other copyrighted materials are finalized to ensure that the film can be distributed without legal issues.


The last stage of film production, distribution, follows the completion of the actual film and involves the dissemination of a completed cinematic work to audiences through various platforms and markets. It encompasses the strategies and processes that ensure a film reaches its intended target audience, maximizes its revenue potential, and achieves widespread visibility. This phase involves partnerships with distributors, marketing campaigns, release strategies, and negotiations to secure screenings in theaters, television, streaming services, and other outlets. It may not be relevant for all kinds of projects.

Key aspects:

  1. Distributor Partnerships: Filmmakers often collaborate with distribution companies to facilitate the release of their films. Distributors handle the logistics of getting the film to theaters, digital platforms, and other exhibition venues. They also manage promotional efforts, negotiations, and rights acquisition.

  2. Release Strategies: Determining when and how to release a film is a strategic decision. Theatrical releases occur in cinemas, followed by digital and physical releases. The timing of each release window impacts the film's visibility, revenue potential, and audience engagement.

  3. Marketing and Promotion: Successful distribution involves effective marketing campaigns to generate buzz and interest. Marketing efforts include creating trailers, posters, social media campaigns, press releases, and other promotional materials to attract audiences.

  4. Platform Selection: Films are distributed across various platforms, including theaters, television, streaming services, and physical media. The selection of platforms depends on the film's genre, target audience, and distribution strategy.

  5. Theatrical Distribution: Theatrical distribution involves screening the film in cinemas. Theatrical releases can be wide (screening in many theaters) or limited (select theaters and markets) based on the film's budget, genre, and marketability.

  6. Digital Distribution and Streaming: With the rise of streaming services, digital distribution has become a major avenue for reaching audiences. Films are available for online rental, purchase, or streaming on platforms like Netflix, Amazon Prime Video, and Hulu.

  7. Home Entertainment: Home entertainment distribution involves releasing films on DVDs, Blu-rays, and digital platforms. Special features, director's commentary, and behind-the-scenes content often accompany these releases.

  8. International Distribution: International distribution involves making a film available in global markets. Distributors secure rights for different territories and manage the release strategy for each region.

  9. Film Festivals and Awards: Participating in film festivals and earning awards can enhance a film's visibility and reputation. Winning prestigious awards can significantly boost a film's commercial prospects and critical recognition.

  10. Publicity and Premieres: High-profile premieres and screenings generate media coverage and build anticipation among audiences. Film festivals, red carpet events, and press junkets are opportunities to showcase the film and engage with the press.

  11. Release Planning and Coordination: Distributors and filmmakers plan the release strategy to ensure optimal exposure. This includes coordinating release dates, marketing efforts, and promotional events.

  12. Distribution Agreements and Negotiations: Distribution agreements outline the terms and conditions of how the film will be distributed. Negotiations involve discussions about revenue sharing, marketing expenses, distribution fees, and other financial aspects.